DIVA Frequently Asked Questions

What is DIVA?

- DIVA is an open digital archive of collections that serves as a platform for sharing and discovering campus and community resources, previously hidden in their non-digital forms, from faculty and community partners.  Thousands of digital videos, audio, text, data, and other files are available on this platform for SF State students and faculty as well as the general public.

What kinds of media are supported and represented in DIVA?

-DIVA can support audio, video, archival documents, and photographic/image collections.  Should you have a three-dimensional collection, DIVA can coordinate with you to find an appropriate means for photo-documenting your collection for digital display.

DIVA primarily utilizes mp3s, mp4s, PDFs, and digital image files for online display and streaming.

What kinds of collections are hosted in DIVA?

-DIVA hosts a variety of collection types, including fine art resources, historical photos, audio and musical recordings, speeches, historic newspapers, videos, correspondence, documentaries and public news footage, museum collections, poetry readings and podcasts, and more.  DIVA is designed to display all types of collections, and the team can work with you to find out how best to accommodate and present your resources.

How are collections displayed and organized?

-Collections are each given their own unique collection area and landing page, which includes an “About the Collection” area where collection owners can write a contextual overview of their collection. Collection items can then be hosted within any number of sub-folders or “exhibitions” organized by any context the collection owner chooses.  Popular organizational methods include chronological, geographical, acquisition, event, and thematically-based exhibitions.

How do I use DIVA?

  • Student:  Students and the general public can use DIVA to find items related to research or topical interests, explore new interests, or supplement their classroom learning experience.  Students typically employ DIVA’s search and browse features to assist in their way-finding.
  • Resource owner:  Faculty, staff, or unit leads can use DIVA to share collections across the University and world! When engaging with the DIVA team, they can receive consultation and help in digitizing their resources and documenting materials.  All collection data in DIVA is stored on University servers and is digitally preserved to ensure ongoing access and discovery.
  • Instructors are able to utilize collections to supplement their teaching material and facilitate a more nique learning experience.  The rich and diverse collections hosted in DIVA serve as great illustrations, research elements, and instructional materials that can be easily accessed and incorporated into curricular learning.  DIVA collections can also be searched and linked to through an integration with iLearn, the campus Learning Management System.

How do I get my collection in DIVA?

-If you are interested in hosting your collection in DIVA, contact the DIVA Team at digitize@sfsu.edu.  We will schedule a consultation to assess your collection’s physical condition, organization and resource needs, permissions and copyright status, and educational potential.  Provided that the collection meets DIVA’s physical, organizational, copyright, and educational requirements, we will instruct you on moving forward.

What is the process of putting a collection up in DIVA?  

-After a collection is approved to move into the DIVA workflow the DIVA team will work with you to digitize analog material, organize your collection according to its future display, and populate metadata in accordance with industry standards and best practices.  Once the collection is properly digitized, organized, and has complete metadata, we will work with you to establish a collection area that properly introduces and contextualizes your resources.  Finally, our team will ingest the collection into DIVA and it will be publicly available online.

What happens to my collection once it is in DIVA?

-Once a collection is live in DIVA it can be accessed and viewed by the public from any computer or mobile device.  We will monitor its usage and organization and make any changes to its display that become necessary.  Analytics allow us to track visits, views, and downloads of resources, representative of their use by the public.

The DIVA team is currently in the process of developing a new public face of DIVA that will also allow resource owners and users to interact with the collections in new ways.

What kinds of collections is DIVA looking for?

-DIVA is open to collections of all kinds, provided that the resources within it have significant educational and/or cultural value to the general public.  Collection owners must also have copyright ownership or have explicit permission to display resources from the rightsholder, or the resources must be in the public domain.